Local Officer Job Descriptions
You have just been asked to be an officer of United Methodist Women in your local unit! Or you've just been elected a new officer! Now what? Here are job descriptions taken from the United Methodist Women's Constitution and Bylaws (2005-2008).
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Officer Job Descriptions:
The PRESIDENT, working with the Executive Committee, shall actively seek to advance all phases of the work of United Methodist Women. She shall:
a. preside at all meetings of the unit, its Executive Committee and serve as an ex officio member of all other committees, where they exist, except the Committee on Nominations;
b. sign with the secretary all official and legal papers and orders on the treasury;
c. prepare reports as necessary with the elected officers;
d. develop, with the Executive Committee, a plan to assure the unit will become a Mission Today Unit, using the criteria received from the district or conference;
e. represent the unit in all meetings, or name a substitute;
f. be a member of the local United Methodist Church to which the unit is affiliated and serve, where they exist, as a member of the church council or on the Administrative Council or Administrative Board/Council on Ministries (The Book of Discipline, 2004, ¶252.5i). Membership in the local church may include affiliate membership.
The VICE PRESIDENT, working cooperatively with the president, shall assist the unit in fulfilling the PURPOSE. She shall:
a. guide the Executive Committee in its responsibility for planning and implementing the program of the unit;
b. perform the duties of the president in her absence;
c. carry coordinating responsibilities for ecumenical relations and promote the cooperation of United Methodist Women with Church Women United and the World Federation of Methodist and Uniting Church Women;
d. chair the Committee on Program where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters relating to program; serve on the Committee on Finance where one exists.
The SECRETARY must understand the organizational form, the PURPOSE, the program and the total involvement of the local unit in order to perform the responsibilities assigned to her and to assist the president. She shall:
a. keep accurate minutes of all meetings of the unit and its Executive Committee and give notice of these meetings;
b. serve as custodian of all records and official papers;
c. sign, with the president, all orders on the treasury and all official and legal papers, making certain each is properly dated;
d. keep an accurate up-to-date roll of membership;
e. send a list of elected leaders of the unit, including addresses, zip codes and telephone numbers, to the secretary of the district organization immediately upon their election; and send the name of the new president to the Service Center.
f. serve on the Executive Committee and, where they exist, the Committees on Finance and Membership Nurture and Outreach.
The TREASURER shall actively work to fulfill the PURPOSE. For this task, she shall become informed concerning the financial responsibility of the unit and the program and responsibilities of the United Methodist Women national office. She shall:
a. receive and disburse funds on order of the unit, account for all funds of the unit, and work with the Executive Committee to develop a plan for receiving funds from individuals or subgroups on a regular basis (see Article VII, Section 5);
b. send all funds, except those designated for mission locally and for local Administration and Membership Development, to the district treasurer. These remittances shall be made monthly or quarterly as the conference organization may direct (see Article VII, Section 2);
c. make itemized reports to the unit at regularly scheduled meetings and annual reports to the unit, submit the local unit's books annually to the audit committee of the local church, and send an annual itemized statement of all funds to the district treasurer;
d. chair the Committee on Finance where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters related to finance; serve on the Committee on Program where one exists.
Chairperson, Committee on Nominations
The CHAIRPERSON and other members of the COMMITTEE ON NOMINATIONS are responsible for the nomination of all elected leaders of the unit. This requires a clear understanding of the duties of each elected leader and a knowledge of the skills, interests, and potential of the members of the unit. The chairperson is elected for a two-year term. She shall:
a. develop plans to help members of the committee see their task as an ongoing one;
b. provide information to the committee concerning vacancies that need to be filled;
c. guide the committee in its work to discover new leadership;
d. serve on the Executive Committee, and where one exists, the Committee on Membership Nurture and Outreach.
In each local unit there shall be persons designated to work as a team to develop programs of study and action in the mission areas of Spiritual Growth, Social Action, Education and Interpretation, and Membership Nurture and Outreach. In a unit operating with a minimum functions or a basic structure, the Executive Committee shall assume and/or assign responsibilities for these areas of mission. In a unit operating with an expanded structure, persons may be elected especially to promote one or more of the areas of mission. Such persons are called MISSION COORDINATORS
Each MISSION COORDINATOR shall work actively with the Executive Committee to fulfill the PURPOSE. She shall:
a. assume responsibility for personal preparation related to her area of mission emphasis through study and training opportunities;
b. promote and utilize the Reading Program, Response and New World Outlook magazines, the Prayer Calendar, the Program Book, and other printed or audiovisual resources from the national office;
c. maintain contact with the corresponding district mission coordinator;
d. relate to the appropriate work area chairpersons and/or commissions of the Council on Ministries or alternative structure in the local church;
Mission Coordinator for Spiritual Growth
The MISSION COORDINATOR FOR SPIRITUAL GROWTH shall coordinate opportunities for spiritual and theological development related to mission. She shall:
a. understand and communicate the connection between personal spiritual development and mission as expressed through social and global involvement;
b. coordinate and/or promote special times and events for worship, prayer and meditation such as A Call To Prayer and Self-Denial, ecumenical worship, retreats, and devotions at meetings;
c. incorporate language and images into worship that are inclusive of and affirming to women, people of color, and people with disabilities;
f. provide opportunities for study of theology, starting with the United Methodist "Doctrinal Standards and Our Theological Task" in The Book of Discipline,2004, ¶¶101-104;
g. serve on the Executive Committee and, where they exist, the Committees on Program and Finance.
Mission Coordinator for Social Action
The MISSION COORDINATOR FOR SOCIAL ACTION shall coordinate the unit's programs of study and action relating to current local, national, international and global social issues. She shall:
a. work with the Executive Committee to select several priority social issues on which to focus local unit prayer, study and action, taking into consideration district and conference priorities;
b. coordinate the public policy and legislative activities of the unit;
c. promote and interpret the biblical basis for social action and the position of The United Methodist Church on social issues, utilizing the Social Principles (The Book of Discipline,2004, ¶¶160-166, and The Book of Resolutions of The United Methodist Church,2004);
d. cooperate with the work area on church and society or its equivalent;
e. serve on the Executive Committee and, where they exist, the Committees on Program and Finance.
Mission Coordinator for Education and Interpretation
The MISSION COORDINATOR FOR EDUCATION AND INTERPRETATION shall empower women to understand, interpret and participate in the mission giving and outreach of the church. She shall
a. promote and interpret the work of Global Ministries that United Methodist Women supports, including interpretation of the changing concepts of mission and changing roles of mission personnel;
b. promote mission education opportunities: mission studies, local mission opportunities, Schools of Christian Mission, United Methodist Seminars on National and International Affairs, mission encounters, and supplying material resources for mission programs and projects;
c. promote and utilize printed and audiovisual resources of the General Board of Global Ministries to tell the mission story;
e. promote and interpret the need for undesignated giving to undergird the program of mission outreach of Global Ministries that is supported by United Methodist Women, with special emphasis on women, children and youth;
g. work with the president to assure the unit will become a Mission Today Unit, using the criteria received from the district or conference; when the unit meets the criteria, report to the district mission coordinator for education and interpretation;6) serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.
Mission Coordinator for Membership Nurture and Outreach
The MISSION COORDINATOR FOR MEMBERSHIP NURTURE AND OUTREACH shall actively assist the unit in fulfilling the PURPOSE. She shall:
a. work with the Executive Committee to determine the needs of the membership, to enlist new members and to recommend ways for inactive members to participate;
b. nurture the current membership and equip women in the church to support each other in leadership roles;
c. work with the Executive Committee to become a supportive community and to provide regular creative fellowship activities for the unit;
d. chair the Committee on Membership Nurture and Outreach where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters relating to membership; serve on the Committees on Program and Finance where they exist.
Secretary of Program Resources
The SECRETARY OF PROGRAM RESOURCES has the responsibility of helping the members and elected leaders of the unit know about and secure resources that enable them to fulfill the PURPOSE. She shall:
a. be informed about and promote use of printed and audiovisual materials of United Methodist Women and Global Ministries;
b. carry primary responsibility to promote the Reading Program; receive reports from individuals regarding their participation in the Reading Program and send a report to the district secretary of program resources;
d. send any change of secretary of program resources to the national office;
e. serve on the Executive Committee, and where they exist, the Committees on Program and Finance.