District Officer Job Descriptions
You have just been asked to be a district officer of United Methodist Women! Now what? Here are job descriptions taken from the United Methodist Women's Constitution and Bylaws (2005-2008).
Click here to order the full Constitution and Bylaws (#2824/$4.00) from the Service Center call 1-800-305-9857 to place your order.
Officer Job Descriptions:
President
The PRESIDENT, working with the Executive Committee, shall actively seek to advance all phases of the work of United Methodist Women. She shall:
a. preside at all meetings of the district organization, its Executive Committee and serve as an ex officio member of all other committees, where they exist, except the Committee on Nominations;
b. work with the Executive Committee in receiving, evaluating and preparing reports;
c. sign with the secretary all official and legal papers and orders on the treasury;
d. serve as the contact person for local unit presidents, provide resources, and conduct training at least annually, as determined by the Executive Committee;
e. develop, with the Executive Committee, a program of regular local and district unit or cluster visitation to promote the PURPOSE;
f. develop, with the Executive Committee, a plan to urge local and district units to become Mission Today Units, using the criteria received from the conference; incorporate elements of Mission Today into the on-going program of the district;
g. serve as a member of the conference Executive Committee;
h. represent, or designate someone to represent, United Methodist Women wherever opportunities are afforded by the district.
d. serve as the contact person for local unit presidents, provide resources, and conduct training at least annually, as determined by the Executive Committee;
e. develop, with the Executive Committee, a program of regular local and district unit or cluster visitation to promote the PURPOSE;
f. develop, with the Executive Committee, a plan to urge local and district units to become Mission Today Units, using the criteria received from the conference; incorporate elements of Mission Today into the on-going program of the district;
g. serve as a member of the conference Executive Committee;
h. represent, or designate someone to represent, United Methodist Women wherever opportunities are afforded by the district.
Vice President
The VICE PRESIDENT, working cooperatively with the president, shall assist the district in fulfilling the PURPOSE. She shall:
a. guide the Executive Committee in its responsibility for planning and implementing the program of the district, including the district annual meeting;
b. serve as contact person for local unit vice presidents, provide resources, and conduct training at least annually, as determined by the Executive Committee;
c. carry coordinating responsibilities for ecumenical relations in the district, interpret and promote Church Women United and the World Federation of Methodist and Uniting Church Women and encourage attendance at their events;
d. perform the duties of the president in her absence;
c. carry coordinating responsibilities for ecumenical relations in the district, interpret and promote Church Women United and the World Federation of Methodist and Uniting Church Women and encourage attendance at their events;
d. perform the duties of the president in her absence;
e. chair the Committee on Program where one exists or, where there is no separate committee, chair the Executive Committee when dealing with matters relating to program; serve on the Committee on Finance where one exists.
chair the Committee on Program where one exists or, where there is no separate committee, chair the Executive Committee when dealing with matters relating to program; serve on the Committee on Finance where one exists.Secretary
The SECRETARY must understand the organizational form, the PURPOSE, the program and the total involvement of the district organization in order to perform the responsibilities assigned to her and to assist the president. She shall:
a. keep accurate minutes of all meetings of the district organization and its Executive Committee and give notice of Executive Committee meetings;
b. serve as custodian of all records and official papers;
serve as custodian of all records and official papers;c. sign, with the president, all orders on the treasury and all official and legal papers, making certain they are properly dated;
sign, with the president, all orders on the treasury and all official and legal papers, making certain they are properly dated;d. keep an accurate roll of local units and elected leaders;
keep an accurate roll of local units and elected leaders;e. send a list of elected district leaders of the organization (including addresses, zip codes and telephone numbers) to the local presidents and the secretary of the conference organization immediately upon their election; and report ad interim changes;
send a list of elected district leaders of the organization (including addresses, zip codes and telephone numbers) to the local presidents and the secretary of the conference organization immediately upon their election; and report ad interim changes;f. serve as contact person for local unit secretaries, provide resources, and conduct training for them at least annually, as determined by the Executive Committee;
serve as contact person for local unit secretaries, provide resources, and conduct training for them at least annually, as determined by the Executive Committee;g. serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.
serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.Treasurer
The TREASURER shall actively work to fulfill the PURPOSE. For this task, she shall become informed concerning the financial responsibility of the organization and the program and responsibilities of United Methodist Women. She shall be bonded through the national office. She shall:
a. receive funds from local unit treasurers and from district units and district members monthly or quarterly, as the conference determines; remit all funds from local treasurers and from district units and district members to the conference treasurer; send itemized statements of all finances to district elected leaders and the conference treasurer at least quarterly;
b. receive funds from the conference treasurer for Administration and Membership Development use in the district organization and disburse district Administration and Membership Development funds in accord with approved recommendations from the Executive Committee upon written order of the president and the secretary;
receive funds from the conference treasurer for Administration and Membership Development use in the district organization and disburse district Administration and Membership Development funds in accord with approved recommendations from the Executive Committee upon written order of the president and the secretary;c. see that a certified public accountant, or a person with a minimum of a four-year accounting degree, performs specified accounting procedures on the books and accounting records of the district, and that the report form is completed;
see that a certified public accountant, or a person with a minimum of a four-year accounting degree, performs specified accounting procedures on the books and accounting records of the district, and that the report form is completed;d. present the Schedule of Cash Activities statement to the district Executive Committee and the conference treasurer;
present the Schedule of Cash Activities statement to the district Executive Committee and the conference treasurer;e. work in cooperation with the mission coordinator for education and interpretation to promote giving to mission with emphasis on the importance of undesignated giving, including promotion of the World Thank Offering;
work in cooperation with the mission coordinator for education and interpretation to promote giving to mission with emphasis on the importance of undesignated giving, including promotion of the World Thank Offering;f. serve as the contact person for local unit treasurers, provide resources, and conduct training at least annually, as determined by the Executive Committee;
serve as the contact person for local unit treasurers, provide resources, and conduct training at least annually, as determined by the Executive Committee;g. chair the Committee on Finance where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters relating to finance; serve on the Committee on Program where one exists; serve on the conference Committee on Finance.
chair the Committee on Finance where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters relating to finance; serve on the Committee on Program where one exists; serve on the conference Committee on Finance.Chairperson, Committee on Nominations
The CHAIRPERSON and other members of the COMMITTEE ON NOMINATIONS are responsible for the nomination of all elected leaders of the district organization. This requires a clear understanding of the duties of each elected leader. The chairperson is elected for a two-year term and serves as a member of the Executive Committee during her term of office. This is in addition to any other tenure on the district Executive Committee. She shall:
a. develop plans to help members of the committee see their task as an ongoing one;
b. provide information to the committee concerning vacancies that need to be filled;
c. work with chairpersons of local Committees on Nominations to discover new leadership;
work with chairpersons of local Committees on Nominations to discover new leadership;d. present an annual written report of term and tenure to the Executive Committee;
present an annual written report of term and tenure to the Executive Committee;e. serve as the contact person for chairpersons of local Committees on Nominations, provide resources, and conduct training at least annually, as determined by the Executive Committee;
serve as the contact person for chairpersons of local Committees on Nominations, provide resources, and conduct training at least annually, as determined by the Executive Committee;f. serve on the Executive Committee and, where it exists, the Committee on Membership Nurture and Outreach.
serve on the Executive Committee and, where it exists, the Committee on Membership Nurture and Outreach.Mission Coordinator
In each district there shall be four MISSION COORDINATORS designated to work as a team to develop the program of prayer, study and action in the mission areas of Spiritual Growth, Social Action, Education and Interpretation, and Membership Nurture and Outreach.Each MISSION COORDINATOR shall work actively with the Executive Committee to fulfill the PURPOSE. She shall:
a. assume responsibility for personal preparation related to her area of mission emphasis through study and training opportunities;
b. promote and utilize the Reading Program, response and New World Outlook magazines, the Prayer Calendar, the Program Book and other printed or audiovisual resources from the national office;
c. maintain contact with the corresponding local and conference mission coordinator and assist in implementing the district's program of local unit visitation;
d. help the membership gain a clear understanding of the work and the need for financial undergirding of Global Ministries that United Methodist Women supports;
e. develop a budget for the programmatic needs of her mission area
Mission Coordinator for Spiritual Growth
The MISSION COORDINATOR FOR SPIRITUAL GROWTH shall coordinate opportunities for spiritual and theological development related to mission. She shall:
a. understand and communicate the connection between personal spiritual development and mission as expressed through social and global involvement;
b. coordinate and/or promote special times and events for worship, prayer and meditation such as A Call to Prayer and Self-Denial, ecumenical worship, retreats, and devotions at meetings;
c. incorporate language and images into worship that are inclusive of and affirming to women, people of color and people with disabilities;
d. involve women in biblical and theological study, utilizing the annual spiritual growth study, Response, New World Outlook, the Program Book and the Reading Program;
e. provide opportunities for study of theology, starting with the United Methodist "Doctrinal Standards and Our Theological Task" in The Book of Discipline,2004 (¶¶101-104);
f. serve as contact person for local unit mission coordinators for spiritual growth, provide resources, and conduct training at least annually, as determined by the Executive Committee;
g. serve on the Executive Committee and, where they exist, the Committees on Program and Finance.
Mission Coordinator for Social Action
The MISSION COORDINATOR FOR SOCIAL ACTION shall coordinate the district's program of study and action relating to current local, national, international and global social issues. She shall:
a. work with the Executive Committee to select several priority issues on which to focus district prayer, study and action, taking into consideration conference priorities;
b. coordinate the public policy and legislative activities of the district;
c. promote and interpret the biblical basis for social action and the position of The United Methodist Church on social issues, utilizing the Social Principles (The Book of Discipline,2004, ¶¶160-166) and The Book of Resolutions of The United Methodist Church,2004;
d. serve as a member of the district committee on Church and Society (The Book of Discipline,2004, ¶660);
e. serve as the contact person for local unit mission coordinators for social action, provide resources, and conduct training at least annually, at determined by the Executive Committee;
f. serve on the Executive Committee and, where they exist, the Committees on Program and Finance.
Mission Coordinator for Education and Interpretation
The MISSION COORDINATOR FOR EDUCATION AND INTERPRETATION shall empower women to understand, interpret and participate in the mission giving and outreach of the church. She shall:
a. promote and interpret the work of Global Ministries that United Methodist Women supports, including interpretation of the changing concepts of mission and changing roles of mission personnel;
b. promote mission education opportunities: mission studies, local mission opportunities, Schools of Christian Mission, United Methodist Seminars on National and International Affairs, mission encounters, and supplying material resources for mission programs and projects;
c. promote and utilize printed and audiovisual resources of the General Board of Global Ministries to tell the mission story;
d. promote and interpret the need for undesignated giving to undergird the program of mission outreach of Global Ministries that is supported by United Methodist Women, with special emphasis on women, children and youth;
e. serve as the contact person for local unit mission coordinators for education and interpretation, provide resources, and conduct training at least annually, as determined by the Executive Committee;
f. work with the Executive Committee to urge local and district units to become Mission Today Units, using the criteria received from the conference; receive reports from local units that fulfill the Mission Today criteria; send a yearly report regarding district participation to the conference mission coordinator for education and interpretation;
g. serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.
Mission Coordinator for Membership Nurture and Outreach
The Mission Coordinator for Membereship Nurture and Outreach shall actively work to fulfill the Purpose. She shall:
a. work with the Executive Committee to determine the needs of the membership and to plan for the organization of new local and district units;
b. work with the Executive Committee to resource and nurture district units;
c. recommend to the Executive Committee ways for district members to participate fully in the organization;
d. work with the Executive Committee to become a supportive community and to provide regular creative fellowship activities for the committee;
e. serve as the contact person for local unit mission coordinators of membership nurture and outreach, provide resources, and conduct training at least annually, as determined by the Executive Committee;
f. chair the Committee on Membership Nurture and Outreach where one exists or, if there is no separate committee, chair the Executive Committee when dealing with matters relating to membership; serve on the Committees on Program and Finance, where they exist.
Secretary of Program Resources
The SECRETARY OF PROGRAM RESOURCES has the responsibility of helping elected leaders of the district organization and secretaries of program resources know about and secure resources for their task of fulfilling the PURPOSE. She shall:
a. be informed about and promote use of printed and audiovisual materials of United Methodist Women and Global Ministries;
b. promote the Reading Program; receive reports from local units regarding their participation in the Reading Program, and send a yearly report regarding district participation to the conference secretary of program resources;
c. promote the mission magazines response and New World Outlook, and response magazine on cassette;
d. order on consignment, display and arrange for the sale of program materials at meetings of the district organization;
e. Keep a copy and/or record of all vidos and other audio visual resources sent for use by the district. If requested by the Executive Committee, make copies of the resource for use by local units; be responsible for sending videos and other audiovisual resourcesto local units; keep a record of when an audiovisual resource is sent out and returned; promote use of audiovisuals;
Keep a copy and/or record of all vidos and other audio visual resources sent for use by the district. If requested by the Executive Committee, make copies of the resource for use by local units; be responsible for sending videos and other audiovisual resourcesto local units; keep a record of when an audiovisual resource is sent out and returned; promote use of audiovisuals;f. serve as the contact person for local unit secretaries of program resources, provide resources, and conduct training annually, as determined by the Executive Committee;
serve as the contact person for local unit secretaries of program resources, provide resources, and conduct training annually, as determined by the Executive Committee;g. serve on the Executive Committee and, where they exist, the Committees on Program and Finance.
serve on the Executive Committee and, where they exist, the Committees on Program and Finance.Communications Coordinator
The COMMUNICATIONS COORDINATOR shall:
a. work with elected leadership in promoting the organization and PURPOSE and publicizing activities of United Methodist Women;
b. provide training for the local unit mission team to develop skills and techniques in publicity;
provide training for the local unit mission team to develop skills and techniques in publicity;c. establish contact with church and secular press;
establish contact with church and secular press;d. serve as editor or cooperate with the editor of the district United Methodist Women's newsletter, newspaper or column;
serve as editor or cooperate with the editor of the district United Methodist Women's newsletter, newspaper or column;e. serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.
serve on the Executive Committee and, where they exist, the Committees on Program, Finance, and Membership Nurture and Outreach.
