Home / About Us / Global Ministries Organization / Mission Volunteers / RESOURCES / MV Resources / Guidelines for Sending and Hosting UMVIM / Guidelines for Sending VIMs

Mission Volunteers
| About Mission Volunteers | Volunteer Opportunities | Mission Teams-UMVIM | Resources | Stories & News |

Guidelines for Sending Volunteers in Mission

(Part II of "Guidelines for Sending and Hosting United Methodist Volunteers in Mission")

PREPARING TO SEND VOLUNTEER TEAMS

Develop interest in your Conference, District or Local Church

Establish a supportive/ sponsoring group (includes monetary contributions)

Select Possible Locations and Potential Projects

Selection is a Partnership

Invite team leader to serve

Essential qualities of a Team Leader

Notify District/Conference/Jurisdictional Coordinator of planned mission and dates


9-12 MONTHS BEFORE TEAM LEAVES

Maintain clear communication with host

Request the following information

Covenant for Mission Partnership (Sample attached)

Promote mission trip

Identify potential team members and recruit

Covenant with Team Members

Coordinate and Plan


3-6 MONTHS BEFORE TEAM LEAVES

Travel Essentials

Emergency Preparation (Team Leader)

Continue communication with host

Begin orientation and training of team

Note: Geographics often prohibit meeting in person; use creative means of communication (ie. Internet, conference calls, "snail mail")

"Know Before You Go"

Discuss safety and health issues

Emphasize cultural sensitivity/awareness, customs of host location

Note: if possible, invite a national or previous missioner to share with team


1-2 MONTHS BEFORE TEAM LEAVES

Communicate with host to Verify all arrangements

Continue Team Orientation and training

Provide spiritual growth and fellowship experiences

Prepare to relate to host church and community

Involve sending/sponsoring congregation(s) in the mission


2-3 WEEKS BEFORE TEAM LEAVES

Finalize travel plan

In final communication with host confirm:

Arrange to pack all non-personal items


AS TEAM TRAVELS

Team Leader Reminders

Individual Reminders


WHEN TEAM ARRIVES

Greet hosts at port of entry

Attend pre-arranged on-site orientation for team presented by host Celebrate new possibilities for Christian community

Notify embassy / consulate that team is in country as appropriate (if directed).


DURING TEAM'S VISIT

Communication

Team Leader with Host Leader

Team with Community

Being a Team

Ensure a quality mission (in all fields)

Coordinate cultural opportunities with host

Confirm transportation arrangements


BEFORE DEPARTURE OF TEAM FROM HOST SITE

Plan for a time for sharing with host and local coordinator(s)

Finances

Plan with host, a time for good-byes

Plan with host, departure time and procedures


EN ROUTE HOME

Distribute and later collect team member evaluations

Remind team members that family members have not had the same experience and to be sensitive to their level of enthusiasm

Be sensitive to powerful emotions as group returns home and disbands and members assimilate into home culture


AFTER TEAM RETURNS HOME

Send a written evaluation / reports to Conference office or VIM coordinator

Make duplicate photos to share with team and host

Send letter of appreciation to host (include a few pictures)

Hold a team reunion


SHARING THE EXPERIENCE

Plan with team members to interpret experience in local and surrounding churches

* * *